Connect Google Calendar
Mirror WhatsApp appointment bookings into a Google Calendar.
Connecting Google Calendar mirrors WhatsApp appointment bookings onto a calendar of your choice. Every confirmed booking for a service you opt in becomes a calendar event.
This sync is one-way: a HexaFloww booking creates a Google Calendar event, but a Google Calendar event never blocks a booking slot.
Before you start
- You need the Admin or Manager role.
- You need a Google account with a calendar you can write to.
- WhatsApp appointment booking should already be set up — see Appointment booking & reminders.
Connect a calendar
-
Open the Google Calendar connect page. Sidebar → Connect Accounts → Google Calendar, or go to
/admin/connect-accounts/google-calendar. -
Sign in with Google. Click connect and approve calendar access.
Google consent screen for Calendar access -
Choose which calendar to use. Pick one writable calendar. All synced bookings go onto this calendar.
Calendar picker listing writable calendars -
Turn on sync per booking service. Open a booking service under
/admin/whatsapp/bookingand switch on Google Calendar sync in its settings. Turning it on back-fills every upcoming confirmed booking for that service.
Common problems
- Events stopped appearing — the Google token was revoked, so the connection shows an error and sync pauses. Reconnect from this page; failed syncs retry automatically afterwards.
- Only some bookings show up — sync is only on for some services. Enable it on each booking service you want mirrored.